By Hannah Scheib, Administrative Assistant Minute-taking is a task that requires a variety of skills, most of which are not highly technical. Good minute-takers must be active listeners, clear note-takers, and effective summarizers. The objective is to provide a concise summary of the main points of a meeting: the key issues discussed and decisions made.…

By Hannah Scheib – Administrative Assistant Adequate preparation is key to setting a minute-taker up for success at a meeting. Clear communication throughout the process, providing the agenda in a timely manner, and maintaining a consistent template all contribute to quality results. Before the Meeting: Preparation Is Key Before the meeting, it is important to…

By Hannah Scheib, Administrative Assistant  Having a clearly written agenda for a board meeting is a great way to start your meeting. An agenda increases efficiency and ensures that all important points are brought up at the appropriate time.  How To Start  Your first task is to identify the format of the meeting (virtual or…

Most AI software relies on templates that can be difficult to customize for specific organizational needs. A human minute taker, on the other hand, can format meeting minutes consistently to suit the organization’s requirements.

In this fast-moving, networked world we live in, creating professional presence propels you forward in your career and growing as a human being. It is not just about dressing in professional attire or having a brilliant CV; it is feeling confident, conveying effectively, and being able to make an impression. A few of the little…

Since productivity and efficiency are the requirement of the day, the integration of artificial intelligence into our work has been a blessing. One such domain where AI has been revolutionary is in note-taking and minute-taking during meetings. Not only does it save time but also ensures that they are accurate and properly structured. Some of…

With the present age of digitalization, board meetings are now being revamped from traditional face-to-face meetings to better interactive, technology-aided meetings. The integration of technology into board meetings not only makes things easier but also enhances collaboration, productivity, and decision-making. Some of the new technology products that are changing the board meeting face are explained…

In today’s fast-paced business environment, effective communication and documentation are crucial for success. Meeting minutes serve as an essential tool to capture important discussions, decisions, and action items. However, taking accurate and comprehensive minutes can be a challenging task, which is why many organizations opt to employ professional minute-taking services. Choosing the right service can…

In the modern era of digital data, data privacy and confidentiality are the top priority for businesses of all industries. With rising regulatory demands and growing consumer worries over data breaches, organizations need to ensure that they prioritize protecting sensitive information above everything else. The following are some best practices of data confidentiality and privacy…

The fast-paced nature of business today implies that the speed and efficiency of documentation are at the epicenter of organizational performance. An area where technology, and indeed Artificial Intelligence (AI), is gigantic in terms of scope is meeting minutes production. While AI has several benefits in the field, there are also related risks that must…

Meeting minutes are not just a summary of discussions; they are an official record that can be referenced in future decision-making processes. Accurate minutes help ensure that everyone is aligned on what was discussed and agreed upon, thereby reducing the potential for conflict. According to a study published in the Journal of Business Communication, “well-documented…

In business governance, the board secretary is responsible for making sure that board meetings are done efficiently and effectively. One duty that needs serious consideration, however, is taking meeting minutes. Although it would be easy to task the board secretary with this, there are compelling reasons not to do so. Especially, conflict of interest, prejudice,…

In the fast-moving world of business, meetings are indispensable. They provide an avenue for collaboration, decision-making, and strategic planning. However, their effectiveness is negated by poor performance in one key area: meeting minutes. Poor recording or mismanagement of meeting minutes has the potential to have serious consequences for company performance. To understand the hidden costs,…

Effective meeting minutes are a goldmine for any organization, as they record decisions taken, actions to be performed, and discussions that have taken place. Writing excellent meeting minutes, however, is a learning process that is much enhanced by incorporating a feedback loop. Here’s how to establish a feedback loop to improve your meeting minutes over…

As business communication continues to evolve, one of the emerging trends is integrating visuals into meeting minutes. This new approach enriches understanding and caters to different learning styles, making meetings more interactive and productive. According to Harvard Business Review, “Incorporating visual elements into communication enhances clarity and engagement, ensuring the audience is more likely to…

The Challenge of Cross-Department Communication    In the world of business, communication holds the key to any corporation’s success. As a business grows, it tends to form many different departments, with each one having its special expertise and knowledge. While such diversification in expertise can spark creativity and productivity, it also becomes one of the major…

Without a clear plan, meetings can quickly degenerate into ineffective activities in the fast-paced workplace of today. A well-written agenda establishes the tone, maintains everyone’s attention, and guarantees that the meeting’s objectives are met. It doesn’t take hours to create a successful agenda, though. You can make one in five minutes by following these steps.…

Any organization needs meetings for collaboration and decision-making, but if conversations are not followed by decisive action, they may quickly turn into ineffective sessions. In addition to being a sound organizational practice, converting meeting minutes into workable plans helps guarantee that meetings produce tangible outcomes. By emphasizing planning, clarity, follow-up, and ongoing development, you can…

Facilitating a symposium or large meeting requires thoughtful planning and execution to ensure that participants are engaged and the event achieves its objectives. Here’s a simplified guide to help you facilitate effective gatherings.   1. Set Clear Objectives     Start by defining the purpose of the symposium. Are you focused on knowledge sharing, problem-solving, or decision-making?…

Taking effective meeting minutes is crucial for capturing key discussions, decisions, and action points. Depending on the type of meeting and audience, different minute-taking formats can be more suitable. This article will explore some of the most common minute-taking formats and their best use cases.  1. Action-Oriented Minutes  Best For: Project teams, business strategy meetings,…